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By-Laws
Article
I. Name
1. Abbreviation.
The approved abbreviation of the Chapter, where an abbreviation
is proper, shall be NU ASCE.
2. Emblem. The
design, specification, and the guidelines for the use of the
emblem of the Chapter shall be as prescribed by the American
Society of Civil Engineers.
Article II. Meetings
1. The weekly general
Chapter meetings shall be held during Activity Period each and
every Wednesday of the Fall and Spring semesters, and as deemed
necessary or appropriate during Summer semesters, except during
final exam weeks or if the university is closed.
2. The order of business
for these general Chapter meetings shall be as follows:
·
Introduction and
Welcome.
·
Minutes of the
week’s previous meeting given by the Chapter Secretary.
·
Treasurer’s Report.
·
Announcements and
general concerns.
·
New Business.
·
Introduction of the
Guest Lecturer by the Program Coordinators.
3. A schedule of weekly
Chapter meetings shall be decided upon and posted conspicuously
during the first week of each academic semester.
4. Meetings of the
Executive Committee shall be held at such times and places as is
necessary, or business may be conducted by mail in lieu of
meetings at the discretion of the President.
Article III. Officers Duties
1. Duties of the
President.
The President
shall:
·
have general
supervision over the affairs of the Chapter.
·
preside over weekly
Chapter meetings and Executive Committee meetings.
·
represent the
Chapter at all appropriate meetings at the Chapter, Section,
Zone and National levels.
·
assume overall
responsibility for the Chapter and its activities.
·
be ex officio
a member of all committees and projects to ensure goals are met
and group rapport is maintained.
·
be available to
officers and other Chapter members in need of assistance.
·
maintain good
rapport and frequent contact with the Faculty Advisor(s), the
Dean of the College of Engineering, and the Engineers Council.
2. Duties of the Vice
President.
The
Vice-President shall:
·
perform the duties
of the President in the President’s absence in addition to the
following.
·
assist the President
in monitoring Chapter activities and committee accomplishments.
·
assist the President
in decision making.
·
record, consolidate,
and assemble into an Annual Report all information reflecting
Chapter activities.
·
be available to
officers and Chapter members in need of assistance.
3. Duties of the
Secretary.
The Secretary
shall:
·
be parliamentarian
for the Chapter and have available at each meeting a copy of the
Chapter’s Constitution, Bylaws, and Robert’s Rules of Order,
Revised.
·
record proceedings
of general membership meetings and Executive Committee meetings,
including a record of members, faculty, and guests present,
outline of talks by guest speakers, committee reports and
appointments, all business and other items of note.
·
maintain Chapter
correspondence and records in order.
·
keep rosters of all
committees’ and their members.
4. Duties of the
Treasurer.
The Treasurer
shall:
·
keep and maintain an
annual census of all members.
·
be responsible for
preparing the operating budget of the Chapter, take charge of
all receipts of the Chapter, keep liaison with the Civil
Engineering Department concerning funds, manage the prompt
payment of bills, keep accurate records of Chapter expenditures.
·
submit a detailed
accounting of the Chapter’s expenditures and credits to the
Executive Committee at the end of each semester.
·
exercise good
business sense in general and perform all other duties normally
ascribed to the office.
5. Duties of Program
Coordinators.
The Program
Coordinators shall:
·
be responsible for
arranging programs and locations for general membership meetings
and other functions.
·
be responsible for
the development of program ideas.
·
be required to
contact guest speakers.
·
ensure that the
guest speaker is welcomed properly by arranging transportation,
parking, personally meeting the speaker at some specified
location and escorting the speaker to the lecture hall and to
lunch following the lecture.
·
be responsible for
making room reservations and obtaining any necessary audio
visual aids or other equipment.
·
ensure that
refreshments are provided at weekly Chapter meetings.
·
send letters of
appreciation to speakers on behalf of the Chapter following
their lectures.
·
compile and maintain
an accurate biographical file on guests and speakers who address
the Chapter.
6. Duties of the Publicity
Coordinator.
The Publicity Coordinator shall:
·
be responsible for
informing Chapter members of any Chapter activities.
·
be responsible for
advertisement of weekly meetings and lectures through
newsletters, signs or other acceptable means.
·
use at least email,
voicemail, flyers, and website to convey this information.
7.
Duties of the
Webmaster.
The Webmaster shall:
·
update the chapter
website with current and upcoming events and summarizing
recently completed projects, as necessary.
·
be responsible for
taking pictures at any Chapter-sponsored event.
Article
IV. Fees and Dues
1. Entrance fee.
There shall be no
entrance fee for any grade of membership to which an applicant
is subscribing.
2. Dues.
The annual dues
payable by membership shall be as follows:
Freshman $0.00
Sophomore
$5.00
Middler $10.00
Junior $13.00
Senior $15.00
Graduate $17.00
Associate $5.00
3. Payment of Dues.
Dues shall be
payable annually in advance of September 1.
Article V. Committees
1. The Executive Committee
shall be formed of the persons elected by the Chapter as
officers.
2. No individual may serve
on more than two Chapter committees concurrently.
3. The following shall be
standing committees of the Chapter:
(a) Annual Report
Committee
(b) Student Conference
Committee.
4. All committees, unless
otherwise specifically directed or authorized by the Executive
Committee, shall be governed by the Constitution, Bylaws, Rules
of Policy and Procedure and the Code of Ethics adopted by the
Chapter.
Article VI. Policy and
Procedure
1. Activities and actions
undertaken by the Chapter shall be consistent with the policies
of the American Society of Civil Engineers.
2.
The Chapter and all members shall act in accordance with the
Northeastern University Code of
Conduct, as presented in
the Northeastern University Student Handbook. Misconduct will
be
brought to the attention
of the Faculty Advisor, who will take necessary action in
accordance with
the Handbook.
3. A quorum of the
membership shall be present for voting on any amendment to the
Chapter’s Constitution; a quorum shall consist of twenty-five
percent (25%) of the active Chapter membership.
4. An Executive Committee
quorum shall consist of one hundred percent (100%) of the
committee present.
5. Before a vote may be
taken on a motion, but not including amendments to the
Constitution or Bylaws which are considered separately under
Article VI, Sections 2 and 3, respectively, not fewer than 15
members shall be present.
6. A majority vote shall
be sufficient to carry any motion described in Section 4 of
Article VI.
7. Robert’s Rules of
Order, Revised, shall govern the procedure of the Chapter
Executive Committee and committee meetings.
8. The counting of votes
on any item of business shall be carried out by a member of the
Executive Committee, provided there exists no conflict of
interest.
Article VII. Amendments
1. At any meeting of the
Executive Board, a quorum being present, the Executive Board, by
an affirmative three-fourths vote, may amend the Bylaws in
conformity with the Constitution.
2. In the event that a
quorum is not present, vote may be held in abeyance until the
next meeting.
3. Amendments may be
initiated by any member of the Chapter, but shall not be put to
vote until the following Executive meeting.
Article VIII. Official
Publications
1.
The Civil Tongue shall be the Chapter's official
publication, for the purpose of informing members,
faculty, and alumni/ae of
the Chapter's activities and accomplishments.
2.
The Civil Tongue shall be sent out weekly to all active
members via email, and shall also be posted
on the bulletin board
outside the Chapter office.
3.
The Civil Tongue shall be sent out biannually to NUCEAO and
to the faculty members of the
Department of Civil and
Environmental Engineering.
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